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London · UK-wide · Practical AI
Matthew Aylard

Matthew Aylard AI Consultancy

Bridging business,
IT and AI so you
don't have to.

Practical AI consulting for medium-sized businesses in London and across the UK. I turn AI into workflows that save time, reduce admin and deliver immediate value — no overcomplicated strategy, no jargon. Just clear, usable AI that fits the way your business already works.

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01 The Approach

Most businesses don't need more technology for technology's sake.

They need simpler ways to work, faster ways to get things done, and a practical partner who can show them where AI will make a real difference. That's where Matthew Aylard AI Consultancy comes in — working with medium-sized businesses across London and the wider UK.

I help organisations cut through the noise, identify high‑value opportunities and introduce AI in a way that teams can understand, trust and actually use.

Research on mid‑sized firms suggests that sustained, practical AI adoption can improve productivity and revenue performance — which is why a focused, business‑led approach matters.

I have over 30 years' experience supporting and designing complex IT platforms, working with leadership teams and operational staff to improve workflows, reduce admin, and introduce technology that actually gets used. My focus has always been on delivery over hype — making sure tools support the way people already work, rather than forcing change for its own sake.

My belief

"Clear, usable AI that fits the way your business already works."

Plain-English explanations · Practical improvements over big promises · Low-friction change your team can adopt quickly.

02 Where AI fits

What's slowing your team down?

Pick the friction that sounds closest to home. I'll show you where AI actually fits in that workflow — and where it doesn't.

Customer emails & enquiries

Your team replies to the same five questions fifty times a week. Some are nuanced and need a human; most are clearly variations of “when?”, “how much?”, “is this possible?”.

Where AI fits — Sit an AI assistant inside your inbox or CRM that drafts replies for the routine ones — using your tone, your products, your prices — and routes anything unusual to a human. Your team reviews and sends. Nothing escapes unsupervised.

Realistic outcome — Most teams see 60–70% of routine enquiries become a one-click reply. Four hours a week back per team member, with response times that don’t depend on whether someone’s at their desk.

Let’s look at your inbox →

Meeting & call follow-ups

Every call ends with thirty minutes of notes, an action list, and a follow-up email to attendees. By Friday you’ve spent half a day re-typing what was already said in the room.

Where AI fits — Record the call (Zoom, Teams, or a local mic). AI produces a structured summary, extracts decisions and actions, and drafts the follow-up email to attendees. You skim, edit, send.

Realistic outcome — Thirty minutes of post-call admin compresses to five. Action items stop falling through the cracks. Internal notes become searchable across every meeting you’ve ever had.

Let’s pick a meeting to automate →

Routine document writing

Proposals, reports, client letters — different content, the same structure each time. Junior staff struggle to match the house style; senior staff resent re-writing the same scaffolding.

Where AI fits — An assistant trained on your templates and past documents drafts the boilerplate sections in your voice, leaving the strategic content for you. Brand voice stays consistent across the team, not a personality contest.

Realistic outcome — First-draft time drops by around 70%. Junior staff produce senior-quality first drafts. Editing replaces writing as the bottleneck.

Let’s see your most repetitive document →

Reading & summarising long documents

Contracts. Regulator updates. Supplier docs. Forty-page PDFs land in someone’s inbox and have to be read by Tuesday. The reader does it on autopilot and prays nothing important was buried on page 23.

Where AI fits — AI extracts the structure, surfaces the unusual clauses or changes-from-last-version, and answers questions about the document in plain English with the page reference attached.

Realistic outcome — A forty-page document becomes a one-page summary in under a minute. The reader skims with confidence; the detail is still there when they need it.

Drop me a doc — let’s try it on something real →

Data entry & form processing

Information from one system gets retyped into a second. Sometimes a third. Hours per week, per person. Errors that nobody notices until they bite.

Where AI fits — Extract structured data from emails, PDFs and scanned forms; push it to your existing systems via API or RPA. Humans review the low-confidence cases; the rest flows on its own.

Realistic outcome — A four-hour weekly admin task becomes a twenty-minute review of exceptions. Error rates drop because humans are reviewing, not transcribing.

Show me the form →

Internal knowledge — “where do we keep that?”

Every team member, every day: “how did we handle this last time?”, “where’s the latest version of…?”. Your IP is locked inside SharePoint, Drive, Slack, and nobody’s inbox.

Where AI fits — An assistant that searches across your existing systems and answers in plain English with the source linked. Not a separate place to store knowledge — a lens over the places you already have it.

Realistic outcome — New starters ramp in days, not weeks. Senior staff stop being the company’s human FAQ. Tribal knowledge becomes findable.

Let’s map your knowledge gaps →
03 The Solutions

Using AI to remove friction and streamline everyday work.

Instead of big transformation programmes, I focus on small, meaningful improvements. I help identify where AI fits naturally into your business, simplify workflows and guide your team in plain English so AI becomes a helpful tool — not another thing to manage.

Solution 01

AI Opportunity Review

A focused look at your business to identify where AI can save time, reduce manual work and improve workflow.
Solution 02

Workflow Improvement

Simple, practical changes that help your team work faster and more consistently.
Solution 03

Plain-English AI Guidance

Straightforward advice, training and support so your people feel confident using AI in day-to-day operations.
Solution 04

Implementation Support

Help turning ideas into action, so AI is not just discussed — it gets used.
04 The Process

A clear, four-phase approach that keeps things practical.

I use a simple, business-led process to make sure AI delivers value quickly and fits naturally into how your team already works.

Phase 01

Understand

We get clear on how work really happens today — not how it looks on paper. Your goals, pressures, processes and pain points come first, so we focus only on areas where change will make a real difference.
Phase 02

Identify

I find the high-value opportunities where AI can reduce manual effort, remove friction or improve consistency. Practical, achievable use cases — not experimentation for its own sake.
Phase 03

Design

We shape simple solutions that fit your business, systems and people — refining workflows, choosing the right tools and making sure changes are easy to adopt and clearly understood.
Phase 04

Implement & Embed

I support adoption and embedding — helping your team build confidence and use AI in day-to-day work. The goal is lasting, practical improvement, not a one-off launch.
05 Why Matthew

Technology only creates value if people find it useful.

Matthew Aylard
Matthew Aylard
Founder · Matthew Aylard AI Consultancy
London · UK-wide

I come from a background that spans business, IT, and change delivery — which means I'm comfortable translating between strategy, systems and people.

My approach is shaped by a simple belief: technology only creates value if people find it useful. That's why I prioritise plain-English explanations, practical improvements over big promises, and low-friction change your team can adopt quickly.

I don't position AI as a silver bullet or a transformation in its own right. I see it as a supporting tool — one that should make work easier, clearer, and more consistent.

Matthew has demonstrated several times his undoubted talent to analyse complex situations and plan immediate or planned solutions that best fit the needs.
— via LinkedIn
06 Common Questions

Frequently asked.

Short, practical answers to the questions I hear most often from business owners and operations leaders in London and across the UK.

What does an AI consultant do?

An AI consultant helps a business identify where artificial intelligence can save time, reduce manual work, and improve specific workflows. The work usually starts with understanding how a team operates today, then mapping practical AI use-cases against that. The goal is improvement people actually adopt — not a transformation programme.

How can AI help my business?

For most medium-sized UK businesses, AI is most useful in everyday workflows: drafting documents, summarising long emails or meetings, categorising or extracting data, answering repetitive customer questions, and connecting tools that don't normally talk to each other. The right place to start is whichever one is stealing the most time from your team today.

How do you start an AI project with a business?

With a focused discovery conversation — typically a 30-minute call followed by a short on-site or remote review of how work actually happens. From there I come back with two or three specific, scoped opportunities mapped to measurable outcomes. No commitment, no jargon, no slide deck.

What AI services do you offer?

Four core offerings: AI Opportunity Review (where to start), Workflow Improvement (what to change), Plain-English AI Guidance (helping teams adopt the new tools), and Implementation Support (helping it stick). Each engagement is shaped around the business — there is no off-the-shelf package.

How do I automate a business process with AI?

Pick a process that is repetitive, rules-based and time-consuming today. Map every step, note the inputs and outputs, and identify where a human is doing judgement work versus mechanical work. Replace the mechanical parts with AI (often a no-code tool or an embedded large language model), keep a human in the loop on judgement calls, then measure before and after.

Where are you based and who do you work with?

Matthew Aylard AI Consultancy is registered in Wakefield, West Yorkshire, but the working area is London and across the United Kingdom — on-site for engagements that need it, remote for everything else. Typical clients are medium-sized UK businesses where leadership is curious about AI but does not yet have someone in-house to drive it pragmatically.

07 The Call

How can I support you?

Let's explore practical ways AI could save you time and reduce friction. Book a short call — no pitch deck, no jargon. Just an honest conversation about whether AI is the right tool for your business and, if so, where to start.

Book a 30-min call Or send a quick message → Connect on LinkedIn
Serving
London & the wider United Kingdom — on-site and remote.
Registered office
The Hive, 142 Thornes Lane, Wakefield, West Yorkshire